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Category: Freight Costs

How freight is priced and how to reduce your landed cost.

  • Free Trade Agreements: Why Australian Importers Miss Duty Savings

    Australia has free trade agreements covering most of its major trading partners, and for many importers they can reduce duty to zero. Yet missed and invalid preference claims remain one of the most common ways Australian businesses overpay. The reason is rarely ignorance of the agreement — it is a documentation and classification failure.

    Agreements Australian importers use most

    AgreementCoversCommonly relevant to
    ChAFTAChinaAlmost every category of manufactured goods.
    AANZFTAASEAN and New ZealandVietnam, Thailand, Malaysia, Indonesia, Philippines.
    AUSFTAUnited StatesMachinery, equipment, food, consumer goods.
    JAEPAJapanVehicles, machinery, electronics.
    KAFTAKoreaVehicles, steel, electronics, chemicals.
    AI-ECTAIndiaTextiles, chemicals, agricultural products.
    ANZCERTANew ZealandAll goods, both directions.
    CPTPPMultiple Pacific economiesWhere an alternative agreement gives a better outcome.
    A-UKFTAUnited KingdomMachinery, food and beverage, consumer goods.
    Where more than one agreement covers the same goods, the most favourable may be claimed if its rules are satisfied.

    The three tests every claim must pass

    Correct tariff classification

    Origin rules are written at the tariff line level. If the classification is wrong, the origin rule you are applying is also wrong, and the claim fails even if the goods genuinely originate.

    Genuine origin under the agreement

    Origin is about where the goods were produced and how much value or transformation occurred there — not simply which port they shipped from. Goods assembled in one country from components made elsewhere may or may not qualify.

    Valid documentation held before lodgement

    A Certificate of Origin or Declaration of Origin that satisfies the specific agreement, matches the shipment and the classification, and is in your possession before the declaration is lodged.

    Where claims fail in practice

    • The certificate describes goods differently to the commercial invoice.
    • The certificate references a tariff classification that does not match the one declared.
    • The certificate is issued after the goods have already been entered.
    • The consignee or exporter details do not match the shipment documents.
    • The origin criterion field is blank, or cites the wrong rule.
    • The importer assumed “made in China” on the packaging was sufficient evidence. It is not.

    How to make it routine

    The fix is a standing instruction to your supplier at the time of order, not a request when the cargo is on the water. Tell them exactly which document you need, in what form, and that it must be issued to match the invoice. Then have your broker check it against the classification before lodgement rather than after.

    We do this as standard on every shipment where an agreement may apply, and we tell clients when a claim is not supportable rather than making it and hoping. A preference claim that cannot be substantiated is worse than no claim at all — it invites an audit and a demand for duty plus penalties.

    If you think you have overpaid

    Where duty was paid because a valid claim was not made, or because goods were misclassified, a refund may be available within the statutory time limit. It is worth reviewing the last few years of entries, particularly if you import consistently from an FTA partner. Send us your entries and we will look.

    More detail is in our import duty and GST guide, and there is lane-specific guidance on importing from China and shipping from the USA.

    This article is general information for Australian businesses and is not customs or legal advice. Free trade agreement rules and tariff classifications change; confirm the position for your specific goods.

  • How to Never Pay Demurrage or Detention Again

    Demurrage and detention are the purest waste in importing. They buy you nothing, they are entirely predictable, and they are almost always the result of a sequencing failure rather than bad luck. Here is how they work and how to make sure your business never pays them.

    The difference between the two

    ChargeWhat it isWho charges it
    DemurrageCharged for leaving a container inside the terminal beyond the allowed free period after discharge.The shipping line, and in effect the terminal.
    DetentionCharged for keeping the container outside the terminal — at your premises — beyond the free period before returning it empty.The shipping line.
    StorageCharged by a depot or terminal for holding cargo or containers.The depot or terminal.
    Free periods vary by carrier and lane and are often shorter than importers assume.

    Why importers get caught

    • Clearance started after arrival. If the entry is lodged when the vessel berths rather than before, several free days are gone before anything can move.
    • Documents arrived late. A missing certificate of origin or an invoice that does not match the packing list stops the entry.
    • Biosecurity intervention nobody planned for. An inspection or fumigation adds days, and the clock keeps running.
    • No transport booked. Truck capacity and terminal slots are finite, particularly at the end of the week and before public holidays.
    • Nowhere to unload. A container arrives at a site with no forklift, no dock or no staff, and has to be re-delivered.
    • Public holidays and shutdowns. Free days are usually calendar days, not working days.

    The seven habits that keep it at zero

    Lodge the entry before arrival

    This is the single highest-value habit in importing. Where the forwarder also holds the customs work, it should be automatic. See customs clearance.

    Check documents at cargo-ready, not at arrival

    Ask for the invoice, packing list, draft bill of lading and origin certificate while the goods are still at origin. Errors are free to fix then.

    Raise biosecurity risk before shipment

    Timber packaging, used equipment and anything with plant or animal content should be assessed before booking, not after arrival.

    Book transport against the ETA, not the arrival

    Slots get booked out. Provisional bookings can be moved; missing capacity cannot be created.

    Confirm the unload plan in writing

    Who is on site, what equipment they have, and what the delivery window is.

    Watch the calendar

    Count your free days across weekends and public holidays. If the container lands on a Thursday before a long weekend, act accordingly.

    Have a fallback

    If your site cannot take the container in time, devanning at a depot and delivering loose or palletised is almost always cheaper than detention. See warehousing.

    If you are already accruing charges

    Act immediately rather than negotiating. Demurrage escalates in tiers, so day seven costs considerably more than day two. Get the container out of the terminal even if it means unpacking at a depot, then sort out the underlying problem. Carriers will occasionally waive charges where the delay was caused by a documented terminal or biosecurity issue, but only if you ask promptly and with evidence.

    If the container is already out and the problem is that you cannot get the empty back to the park, that has its own set of fixes: see container detention charges when you cannot return the empty.

    The honest summary

    If you are regularly paying demurrage or detention, the cause is almost never the shipping line. It is the sequence in which your shipments are being handled. That is fixable, and it is one of the first things we look at when we review a new client’s freight. Talk to us or call 1300 972 040.

  • FOB vs CIF: Why CIF Usually Costs Australian Importers More

    Almost every Australian importer has been offered a CIF price by an overseas supplier, and most have accepted it at least once. It looks simple: the supplier organises the freight, quotes you a landed-at-the-port number, and you have one less thing to manage. In practice, CIF is frequently the most expensive way to buy freight, and the reason is structural rather than dishonest.

    What CIF actually commits you to

    Under CIF the seller arranges and pays for carriage to the named destination port and provides minimum insurance cover. Risk in the goods, however, transfers to you when the goods are loaded on board at origin. So you carry the risk for the entire ocean voyage while somebody else chose the carrier, the routing and the insurance.

    Where the money goes

    When your supplier controls the freight, their forwarder appoints an agent in Australia. That agent is not paid by you and does not compete for your business, but it is the party that invoices you for destination charges: terminal handling, documentation, deconsolidation, agency fees, and sometimes charges with names you have never seen before. Because the origin rate was quoted competitively to win the supplier’s business, the margin is recovered at the end of the chain where nobody is shopping around.

    The result is a shipment where the visible number was low and the invisible number was not. Our guide to freight costs lists every charge that can appear.

    What changes on FOB

    Under FOB, your supplier delivers the goods on board the vessel and their responsibility ends. You appoint the forwarder. That single change gives you four things:

    • Visibility. Every charge from the ship’s rail to your door is quoted to you in advance.
    • Leverage. Your forwarder competes for your ongoing business, not your supplier’s.
    • Control of clearance. Your broker prepares the entry, which means classification and free trade agreement claims are handled by someone accountable to you.
    • Better sequencing. Because the same party holds the freight and the customs work, the entry can be lodged pre-arrival, protecting your free storage days.

    How to make the switch

    It is a purchasing conversation, not a freight one. Ask your supplier for an FOB price alongside their CIF price. The difference is what they are charging you for the freight portion. Then ask us to quote the same shipment from FOB, and compare total landed cost rather than headline rates.

    Most suppliers are entirely comfortable with FOB — it is less work for them. Occasionally a supplier resists, which is usually a signal that the freight margin matters to their pricing.

    When CIF is genuinely fine

    CIF can make sense for very small one-off shipments where the administrative simplicity outweighs the cost, or where you have negotiated a total delivered price you are happy with and have verified there are no additional destination charges. The test is simple: ask, in writing, “will I receive any invoice from anyone other than you?”

    And a word on DDP

    DDP looks even easier because duty and GST are included. But you remain the importer in substance, and you are relying on a declaration made on your behalf that you never see. If a classification or valuation is wrong, the exposure lands with you, potentially years later. If a supplier insists on DDP, ask for a copy of the import declaration.

    Read Incoterms explained for the full comparison, or send us your supplier’s quote and we will tell you exactly what you are buying.